Operations Assistant
Operations Assistant Job Description
We are searching for an organized self-starter to be our new operations assistant. The operations assistant's responsibilities include reporting directly to the manager and fulfilling the Manager's duties in their absence.
Responsibilities
- Acting as second-in-command to the manager, and taking care of all duties in their absence.
- Assisting the Manager with operational issues.
- Scheduling meetings and team building sessions as required.
- Promptly answering the questions of staff and other stakeholders.
- Providing excellent customer service and maintaining relationships with vendors.
- Preparing and filing forms and other documents.
- Assisting with recruitment and onboarding processes.
- Taking inventory and ordering office supplies as needed.
- Updating logs and order forms.
- Analyzing all operations and forwarding suggestions for improvement to the Manager.
Requirements
- A relevant certificate may be required
- Previous experience in a similar role.
- Additional courses in Business Writing and Elocution are advantageous.
- Excellent written and verbal communication skills.
- Superb organizational skills.
- Outstanding interpersonal skills.
- A willingness to learn.
- Experience in a business work environment preferred
- Knowledge of the industry and market trends
- Strong business acumen
- Proficiency in Microsoft Office applications
- An eye for attention to detail
- Ability to work effectively in a fast-paced environment
- Exceptional analytical skills to sift through high volumes of data and information
- Ability to work sitting down in front of a computer for long hours every day